THE EVENT YOUR COMPANY DESERVES!
Successful conference organisation
without stress!
Full event management for demanding SMEs.
Is quality and experience important? You're in the right place!
We can make your event unique with tailor-made solutions that will make the chin of your participants and competitors drop!
We won't waste your time, we won't burn your money and we'll save you the hassle of worrying, because we solve all your problems!
For them we organise it like this events
Conference organisation #1 DISCUSSION
Anyone can make a conference. To organise only the one who touched it!
If you have a lot of free time outside of work and don't mind working the 5th most stressful job in the world, I have to admit you can probably organise it.
What we can help you with is that what takes you a lot of time to organise (and you can do your work or take the kid to karate) is much faster for us because “we know where to reach” ... and it takes our time anyway.
Also, as Murphy would say... what can go wrong, will go wrong.
I'll add: ... it spoils when the VIP guest comes, something that can't be replaced and will be expensive afterwards.
The difference is that 95% of these are solved by routine, and the remaining 5% by creativity! We leave you none!
So we've saved you time and stress, and you don't have to worry about extra costs!
We've already paid the tuition fees and we're thinking of all the little things you'll see in a detailed budget!
WE ARE PROFESSIONALS AT THIS
We save you time!
We solve problems routinely and don't nag you every minute. We do what we can in advance and prepare our proposals for a decision. We will have our own ideas for everything, but the reins will be in your hands!
We keep the budget in order!
We will send you a detailed and complete budget, and we will stick to it. There are no additional or surprise costs. And we won't make you order unnecessary things! We know that budgets must be respected.
We are not serving you!
I know it hurts at first, but we are organising the conference for your guests - that's how it will really be worth it. Of course, we tailor everything to your company and you decide, but the goal is that they remember it for years to come!
We don't just think of templates
We dare and we want to think. Many people do the usual and it's easy to get complacent, but we want to create something unique for you, if we can. Of course, we know that not all types of events (and budgets) allow for this.
THAT WE CAN FLASH
What we have behind us?
Numbers mean nothing! But the experience behind them and the money you have paid for them does!
I admit we made plenty of mistakes in the past, but we ALWAYS corrected them!
Because of this, we guarantee that any problem you may have will be solved as a matter of routine!
So far I have organised events in these locations (zoom in!)
✓ No obligation consultation with Thomas
If for yourselves you organise,
- When should the speakers come?
- Have we got everything?
- Who goes to pick up the printing stuff that day?
- If trouble strikes, who will fix it?
- What about the extra costs we hadn't thought of?
- Which colleague would I trust and will I have the time?
- Has everything been ordered?
- Do you need permits?
- Should I take the time away from my work or my family?
If with amateurs you organise,
- Why is there not enough to go around?
- How can the VIP sandwich sell out?
- Why can't I reach the organiser that day?
- Somebody get some water for the speaker who is coughing...
- No results from the conference
- I can still worry about the problems...
- Why do I have to be told about every deadline?
- Organising already takes a lot of my time away from my real work
- Why are there extra fees?
How to make your company conference ultra-efficient?
Your new #1, Thomas summarises what to expect in a personal video message
✓ Toll-free consultation with Tamás
✓ Experience of organising hundreds of conferences
THIS IS THE “RECIPE” FOR A SUCCESSFUL EVENT”
Here is our methodology, developed over years 100+ conference already proven in practice
We no longer see your conference as just a „tool”, but as a complex communication platform that generates profit and builds your brand.
NOT YOUR TIME TO GO WITH IT
We take the entire burden of organisation off your shoulders
We believe in total execution, so we'll be your partner in everything from conceptualising the event, to creating the menu, to setting up the final corporate roll-up. No slow check-in process, no missed rhubarb and no broken presenters.
YOU ARE IN CONTROL OF THE SITUATION
Barrier-free business conference instead of firefighting
We've seen it all and thought of everything for you, as it's not a big deal to hire a venue and a caterer, but will you have a spare suit, an extra presenter or a quickie in your “stash” in case the press wall collapses. From the obvious to the extreme - we've got you covered.
YOU DON'T LEAVE IT TO CHANCE
Tried and tested partners are just a phone call away
We have tested partners for you during 100+ successful conferences. We only work with proven providers because we know you'll only settle for the best. Winning venues, catering, technology and a thousand little things - just a click away.
97% of B2B marketers believe that company events have a significant impact on their business success.
While the others are still webinars, you create the event of the year!
YOU DICTATE THE PACE
While you hire another subcontractor, you a real experience provide
But this is only the mark of a truly professional conference
You aim for excellence
As a good host, you anticipate your guests' every need - satisfaction is inevitable
Your conference is recognised in the market
Your "party" is getting the attention of the industry as well as the admiration of your customers, and your competitors are chasing after you
Building an unrivalled and envied corporate brand
With every event you burn stronger and stronger perceptions into the minds of your fan base
✓ Rummy-tested methodology
MAKE A MAP
The next conference will be the best on the market
You've entrusted the job to professionals with 360-degree execution. While your legendary event was being built behind the scenes, you were able to run your business and spend time with your family. Now that's what you get from us when you organise your corporate conference.
✓ Just a few clicks away
YOU HAVE NOTHING TO LOSE!
Guarantees,that take the burden of decision making off your shoulders
A event management is fraught with dangerous and costly pitfalls - unless you trust Hybrid Agency!
Fixed price guarantee
If the final cost of the event is higher than what we have previously agreed, we will pay the difference.
Money
Zero surprise guarantee
When a complication arises during the event, our expert team will routinely resolve it in no time (without attracting attention)
calm
"Only the best" guarantee
If the quality does not correspond to the design we have previously dreamt up, we will pay the following fees
Quality
✓ Success and calm instead of stress
IT'S A MATCH!
Is it for you?
Whatever your position, we are available to help you organise your event
As a business leader, you know that one of your best promotional tools is a super company conference
As a marketer, do you want a smoothly running and efficient event that is the envy of the competition?
As an assistant, you've been assigned the event, but you don't know where to start (don't google) and you're afraid of pitfalls?
Not for you, if you organise the following...
We're not all professionals either, so if you're looking for an event like this, we're not the best choice for you - but we're happy to recommend others
Festival
Travel programme
Political conference
YOU WILL SHAKE HANDS WITH HIM
Petőfi Tamás
Managing Director of Hybrid Agency, event organiser
“There is no problem at the event, only a task... and it has to be solved!”
I just love what I do, and it shows in my work!
I've been on the client side, I've worked a lot in national and international agencies and I've coordinated public projects, so I know exactly what's important to you in your project and I can see the situation!
You'll see me coordinating your event in a suit, and you'll see me packing chairs in a perfect line 1 hour before. I'm really just translating your goals into an event so it's what you really want!
HOW MUCH IS SO MUCH
We do not work with fixed prices, but we do have some promises
Faced with the business model of many event management companies...
No fiddling and no tricks, because the goal is common
It's worth it to us to have the peace of mind that your offer will be put together correctly, so you don't have to explain afterwards if something like this happens.
We don't sew the jacket to the button just for a higher commission
What you don't need, we don't want to convince you of, because we see your event as our own!
No need to read complicated, incomprehensible bid plans
To ensure close cooperation and precise coordination, you will receive a transparent, fair quotation for our work
✓ No obligation and free consultation
What will happen after you apply?
It would be unprofessional of us to say that we can organise a much better event than the ones you have organised so far, or that you need exactly the kind of event you would first think of... for this reason:
#1
We will contact you within 48 hours
On working days we respond quickly... on average this is more like 5-6 hours!
#2
We assess your needs
We pay attention to details, ask all the important questions and think ahead.
#3
We can send you a quote in up to 3 days...
It depends on the complexity of the event and the subcontractors. For a larger event, this can be up to 2 weeks.
#4
Together, together we move forward!
We'll talk you through and figure out what solutions you need and put the offer in concrete terms.
SUCCESS STORIES
Satisfied customers for whom we have organised a corporate event
and we are very proud of them!
We received very reliable, precise service. Every detail was taken care of and our needs were taken into account to the maximum!
Gerda Fazekas
MP Solutions Ltd.
“Thank you for having me at this party. I can only congratulate you...” “...as much for the quality as for the lighting and sound, as for the menu. This is a real corporate BULI. MAXIMALLY EXCELLENT.”
A kind guest
Neutrik Hungary Kft.
We have met the team at several events....and team is not an empty phrase in this case. It is a precise, precise machine whose only goal is the success of the event. They are reliable and innovative. They are always open to new ideas and with their experience and routine they can solve unexpected situations immediately. I would never ask for another event planner. They have proven themselves to us many times and we have never been disappointed. Keep it up guys!
Mónika Szaniszló
Wings Doubling
EVENT GALLERY
Pictures to put yourself in the chair at some of our conferences
Your guests will have an experience they will remember for years to come
FREQUENTLY ASKED QUESTIONS
Doubts that make you afraid to organise a conference
If you have any questions, send them to hello@hybridagency.hu!
General questions
How is the Hybrid Agency different from the others?
As well as top quality work (feel free to browse the gallery and see for yourself), we value personal service and fair cooperation.
We guarantee you won't get an ad-hoc event whose sole purpose is to put as high a percentage as possible on your subcontractors' rates.
Our aim is to deliver the event you envisioned - based on business and strategy - exactly as you imagined it (if not better).
How long does it take to organise an event?
Unfortunately, there is no precise answer. It depends on the type of event. We have organised press conferences in 1.5 weeks and there have been projects that took just half a year. There is an over-demand in the events market at the moment, so sometimes the availability of venues or services is the biggest constraint.
Do you also do private events?
Basically, we organise corporate events, but contact us and we'll see if we can accommodate you. If not, we'll put you in touch with a partner who'll be happy to do it!
Do you organise events only in Budapest?
Although most of our events are in Budapest, we can organise corporate events anywhere in the country; Debrecen, Szeged, Miskolc, Pécs, Veszprém, Nyíregyháza, Balatonfüred... just a few of the locations we have organised!
Can you arrange a personal meeting?
Yes! In Budapest without any additional charge, elsewhere by arrangement. In any case, we are also advocates of personal meetings. That way it is easy to decide whether the chemistry works or not.
SOS need price, when can you send it?
It is also difficult to send organiser's fees on an exact basis, but it would be irresponsible of us to send subcontractors' fees. For your own sake, we don't guess. We will give you a complete event organisation price as soon as possible, and we will take responsibility for it, but this also requires us to consult with our partners.
Can I call you at the weekend in case of SOS?
We are at your disposal and we hope we can help. If it's not an SOS, you're more likely to reach us on a weekday, but we'll call you back as soon as we can if we can't pick up the phone at the time.
Who is Tamás Petőfi and why can I trust him?
During my college years, I organised my own group trips.
I have also run extreme sports programmes for groups.
I have been an internal event organiser for a non-profit organisation.
I worked as a junior event planner for a national agency.
I was a Senior Events Manager at an international agency.
For a long time I worked as a freelancer for big national agencies.
I was in charge of the whole decoration of the FINA 2022 event.
Logistics issues
How can I apply?
You can submit your application by filling in the form that pops up when you click on any button on the page. You will then be contacted within 48 hours.
How do you give a quote?
After a thorough, multi-round assessment of your project, we will put together a precise proposal, which we will then keep set in stone. Of course, we may suggest changes, but our “fixed price” guarantee ensures that your budget stays within budget.
How much do you put on the prices?
That's exactly what we won't do! Enough people are doing it so that we don't go in that direction. You will find our pricing in a separate section and most of your questions will be answered there, and those that are not, we will be happy to answer in writing / verbally at any time.
Who do you work with?
We have several partners for each job, and we recommend them depending on the nature of the event. We know which ones are stronger and what they do best. Of course, we can also make more suggestions.
How can I pay?
You will be able to settle the amount indicated in the quote by credit card transfer. If you have other needs, we will discuss them during the free consultation.
What is the payment schedule?
If we are chosen, a deposit will be paid at the same time as the contract is signed. In most cases, this is followed by the settlement of accounts after the event.
Is it possible to pay in instalments?
Yes, of course. The exact details of this can be clarified during the free initial consultation.
Do you guarantee your events?
Yes, we offer several types of guarantee to ensure top quality. You can find out more about these by scrolling up.
I love it when I only have to deal with the photography and I can be sure that every event is professionally organised and everything is done as it should be. With Tomi, this worked every time.
Gábor Agárdi
Digilab
We were given quick and comprehensive information on how to get to the site. The site plan sent to us in advance was a great help in setting up. During the event, we received several complimentary feedback on our work from the client and had the opportunity to discuss any issues that arose.
Éva Ujjj
Midwife
I am happy to say that Tomii is one of the most prepared partners we have worked with for years. His professionalism is evident from the moment you ask for a quote, he pays attention to every detail and writes it down! He is flexible, helpful and solves even the most seemingly impossible tasks! I hope we will bring happy moments to many more events together!
György Koltai
Onbin
Our references
They have already voted us their confidence!
Be the next success story!
THE CHOICE IS YOURS
Sign up now and let's put together the best corporate conference in your market!
If you're currently feeling that the stress you put into your events is not commensurate with the end result - this offer is guaranteed to be for you!
✓ No obligation consultation with Thomas
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